FREQUENTLY ASKED QUESTIONS
When and where does IRC meet?
The IRC General Assembly meets at 8:00 PM every Monday night in the Hunt Room. Meetings are open to anyone who wants to come, but each hall is required to send a certain number of voting representatives.
Who is in IRC?
IRC represents all on-campus students! However, the General Assembly is made up with elected representatives from each hall based on hall population. Most halls have 2 representatives, while some have 1 or 3.
Why is my hall in bad financial standing?
Bad financial standing occurs when a hall is not represented at either a General Assembly meeting or a Campus Round Table meeting. On the first occurrence, a hall will be in BFS for two weeks. Each additional infraction during the BFS period results in an added week. When a hall is in bad financial standing, they can’t request funding.
How do I request money for my hall?
To request money, you need to obtain a drawing fund form. Fill it out and attach a price break down and rationale. A good price breakdown includes where you are shopping, what you are buying, quantities and price. You will also indicate what percentage of the total cost of your program you are requesting. Keep in mind that IRC does NOT FUND TAX! Also remember that IRC does not fund things retroactively. In other words, you need to ask and get approval before you buy things. A rationale explains what will happen at the program and how it is beneficial to the hall community. Turn in this form to the SA office before noon on the Friday before when you want to present. The reading presenter you list on the form needs to be present at the meeting. They will make a short presentation, then there will be a question and answer period. Finally, the reps will vote. For a reading under $75, this is a one week process, and for readings over $75 it is a two week reading. If your reading passes, the treasurer will give you an envelope. Turn in your receipts to the SA office within 2 weeks of the event and you will be reimbursed.
Which drawing fund do I use? Which form do I use? Help!
This is where it can get a little confusing. There are two different drawing funds: the RC drawing fund and the Wellness drawing fund. Only hall councils can ask for money from the RC drawing fund for a program being put on in their hall. If only one hall is participating, use the Residence Council Drawing Fund Form. If multiple halls are collaborating, use the Hall Collaboration form instead. Finally, if an RA is involved, use the RA-RC collaboration form. Pay attention when you fill out the forms, because each asks slightly different questions. The Wellness drawing fund can be used by any group and has its own form to fill out, not surprisingly called the Wellness Drawing Form. Any group at all can ask for this money and the event must be open to the whole campus. As the name suggests, the purpose of the program must relate in some way to wellness and healthy living.
What if I am doing a fundraiser?
If you are doing a fundraiser, you must get a fundraising form from the College Union and turn it in and have it approved before your reading can be put the agenda. IRC does not fund fundraisers that are raising money for the hall itself, but you can get funding if you are raising money for a charity or cause.
What is the process for contracts?
All contracts must be examined and approved by the SA president before they can go on the agenda. You can email the president, Haleema Murtaza, at email@example.com.
What are the IRC committees?
IRC has three committees and each representative is obligated to serve on one of them. The Programming Committee is appropriate chaired by the Programming Coordinator and is responsible for helping with events and organizing their own all campus event. The Public Relations Committee is chaired by the Secretary and is responsible for promoting IRC and its programs and helping to choose open discussions. Finally, the Hall Council Improvement Committee is chaired by the Vice-Chair and is responsible for helping to improve hall councils.
How can I go to a conference? What do all these crazy acronyms stand for?
IRC is part of a regional organization called NEACURH (North Eastern Affiliates of College and University Residence Halls) and the national organization called NACURH (National Association of College and University Residence Halls). This allows IRC to network and learn things from other schools and bring them back to our campus. To do this, we attend a sub regional meeting and a regional conference each semester. You can apply to go to these conferences for free as a delegate of Geneseo!
Who is Marty the Moose? Why should I love him?
Marty is the mascot of NEACURH and you should love him because he is awesome and is your daddy.